Streamline Field Inspections & Capture Quality Data—Online or Offline on Android & iOS Tablets
Eliminate paper forms, manual uploads, and audit headaches with a fully digital inspection workflow. Whether in the office or the field, α-Phe gives you real-time visibility, consistent data quality, and seamless hand-offs between planning, execution, and follow-up.
1. What Is the Inspection Reporting Module?
A centralized solution comprised of:
- Web App for planning, review, analytics, and daily status tracking
- Native Android & iOS Tablet Apps for true mobile/ offline inspection execution
- Configurable Templates supporting Visual, UT, PT, MT, RT, API 510/570/653 inspections
- Geo-stamped Photo Attachments, inspector signatures, and audit logs
All inspection results feed directly into your Asset Integrity Management System—no more lost or delayed reports.
2. Why Digitize Inspection Reporting?
- Speed & Accuracy
Immediate mobile entry removes days of manual re-keying and eliminates typos. - Traceability & Accountability
Time-stamped records, GPS locations, and photo evidence increase confidence in findings. - Seamless Escalation
Critical defects auto-convert into Anomaly records or Work Orders—no manual hand-offs. - Data-Driven Decisions
Live dashboards show inspection backlog, effectiveness scores, and hotspot trends. - Regulatory Compliance
PDF exports and built-in audit trails meet API and internal audit requirements.
3. How It Works
A. Planning & Configuration (Web App)
- Create Inspection Campaign
- Define assets, inspection types, and date ranges.
- Configure Templates & Rules
- Set required fields, value ranges, photo quotas, and geo-stamp settings.
- Assign Tasks
- Dispatch tasks to individual inspectors or teams; tasks appear immediately in their tablet app.
B. Field Execution (Tablet Apps)
- Task Sync & Offline Cache
- Inspectors pull assignments; all forms and data cache locally.
- Data Capture
- Enter readings, mark pass/fail, attach photos, add comments & signatures.
- Works offline; data persists until connectivity returns.
C. Data Sync & Server Validation
- Automatic Upload when online via secure REST API
- Server-Side Checks validate ranges and flag anomalies
D. Review, Approval & Escalation
- Approval from Web or Tablet
- Supervisors can review and approve in the office via the web dashboard.
- Field leads can also approve completed packs on their tablet app.
- Daily Status Tracking
- α-Phe compiles daily activity:
- Work packs started, in progress, completed
- Pending approvals
- Average completion time
- Dashboard Widgets and automated summary emails keep stakeholders informed.
- α-Phe compiles daily activity:
- Anomaly & Work Order Creation
- Approved defects spawn Anomaly records or Work Orders automatically, linked to the source inspection.
E. Reporting & Analytics (Web App)
- PDF Reports per asset or campaign with embedded photos, maps, and signatures
- Live Dashboards: % Completed, Overdue Reports, Inspector Effectiveness
- Audit Trail: Every submission, approval, and comment is time-stamped and user-tagged
4. Integrations with Other α-Phe Modules
| Module | Benefit |
|---|---|
| Inspection Planning | Drives field tasks and templates into the Reporting module |
| Work Pack Management | Embeds inspection forms into digital work packs |
| Anomaly Management | Converts flagged findings into anomaly workflows automatically |
| Repair Management | Generates repair scopes and schedules re-inspections |
| RBI & Integrity Analytics | Feeds inspection data back to risk models and dashboards |
5. Example Use Case
Mid-Turnaround Inspection Campaign
- Assets: 150 vessels & piping segments
- Execution: Inspectors complete digital forms on Android/iOS tablets, attaching defect photos
- Escalation: 12 critical anomalies auto-escalated to the anomaly register in real time
- Approval & Tracking: Field lead approves 40 packs daily via tablet; morning dashboard shows 95% completion and flags 5 pending packs
- Results: Close-out time halved from 14 days to 7 days; Inspection Effectiveness Score rises from 65% to 92%; audit-ready reports generated instantly
Ready to Modernize Your Inspection Reporting?
Experience the α-Phe Inspection Reporting Module—plan in the web app, execute on Android/iOS tablets, review and track progress without gaps.
Request For Free Demo / Quote
Schedule a 30 minute to 1hr call
In the 30-minute to 1hr call we will demonstrate the software and explain the concept around AIMS software, we will clarify all the queries you may have. The demo will be scheduled over Microsoft Teams. The link to connect will be provided after reviewing the submission of the request for free demo form below.